Microsoft Teams - User's Guide: How do you collaborate on documents?
This article provides guidance on how to collaborate on files with other people using Microsoft Teams
Teams allows real-time collaboration on documents, spreadsheets, and presentations:
To start collaborating:
- Open a chat or channel
- Click New (next to the paperclip icon)
- Choose the type of file (Word, Excel, PowerPoint)
- Name your file and click Create
To collaborate on an existing file:
- Share the file in a chat or channel
- Click the file to open it
- Select Edit in Teams
Real-time collaboration features:
- Simultaneous editing: Multiple users can edit at once
- Real-time changes: See others' edits as they happen
- Comments: Add and reply to comments in the document
- Chat: Use the side chat panel for discussions
Tips for effective collaboration:
- Use @mentions in comments to notify specific team members
- Turn on Track Changes in Word for better revision management
- Use the Version History to review or restore previous versions
Note: Collaboration capabilities may vary based on the apps installed.
For more details, see Microsoft's guide: Collaborate on files in Microsoft Teams