Office 365 Outlook - Add a Signature to Message

This document provides an overview of how to add a signature to an e-mail message on the Office 365 Outlook web app and the desktop app.

Outlook Web App

  1. Navigate to outlook.office.com
  2. Select the gear icon in the upper-right corner of the screen
       Gear Icon
  3. Select 
    View All Outlook Settings
  4. Select Compose and Reply, then select New Signature
     New Signature
  5. Fill in the signature field and select Save
     Save Button

Outlook Desktop App

  1. Open the Outlook desktop application
  2. Select New Email in the upper-right corner
  3. Select Insert from the menu bar
  4.    Select the Signatures and a drop down menu should appear
  5.    Select the Signatures... option at the bottom of the menu
  6.    Select the New option
  7.    Name the new signature, then select ok
  8.    Edit the signature in the box provided, then select Save
   


Keywords:
Office 365 Outlook Web App, signature, message, email, add a signature 
Doc ID:
51166
Owned by:
Jeff P. in Southern Illinois University Edwardsville
Created:
2015-05-07
Updated:
2026-07-15
Sites:
Southern Illinois University Edwardsville