OneDrive (All Users) - Upload and Share a File

This document provides an overview of how to upload a file to OneDrive and share the the link.

Click the plus sign below to expand the menus for directions.

  • Step 1 - Create a Folder in OneDrive
      1. Log in to your OneDrive account at
      2. Click the waffle menu in the upper left corner.
      3. Click OneDrive.
        screenshot showing waffle menu and ondrive circled in red
      4. At the top left of the OneDrive page, click the blue New button. Then, select Folder from the list of options.
        create new folder
      5. Enter the name of your new folder in the box and click Create to create the new folder.
        create a folder window

  • Step 2 - Upload Your File to OneDrive
    • Upload the File

      1. Log into your OneDrive account at
      2. Click the My Content icon on the left side of the screen.
      3. Click the Cloud files icon, to the right of and below the previous My Content icon
        my content icon circled and cloud files circled
      4. At the top right of the screen, click the Go to OneDrive button.
        OneDrive button circled
        * Organization Tip - Do this before uploading files: Click New. Choose Folder. Click the title of the new folder and follow the rest of the steps to upload files there.
        new button and folder buton circled
      5. Click Upload.
        upload button circled
      6. Choose to upload Files or Folder.
      7. In the Browse popup window, locate the files or folder on your computer.
      8. Click Open. Your files/folder will begin to upload.
      9. A progress indicator at will appear in the upper-right portion of your OneDrive screen during the upload. It will disappear when finished.
        uploading files progress icon

  • Step 3 - Share the File Link
    • Set Up a File or Folder with View Only Permissions

      1. Login to your account at
      2. Click the waffle menu in the upper left corner of the screen. 
      3. Click OneDrive. Navigate to My files if necessary.

        screen shot of waffle menu and OneDrive circled in red

      4. Place a checkmark in front of the file or folder you want to share.
      5. Click the Share button near the top of the screen or to the right of the filename.

        screenshot of both share buttons circled in red
      6. To share with users via email, you can enter the email addresses or the email group in the "To" field and may write a message to the recipients in the "Message..." field. After that, click the Send button.
        send button circled
      7. By default, these users can view the resource but not edit it.
      8. If you need to copy the share link instead of specifying email recipients, click the Copy button near the bottom right of the share window. You can then paste the link wherever you want to share it. By default, any SIUE user with the link can view the shared resource.
        copy circled

      Set Up a File or Folder with Edit Permissions


        1.  Log into OneDrive account at

        2. Click the Apps button in the upper left-hand corner of the screen.

        3. Click OneDrive.

          waffle icon circled as well as onedrive icon

      1. If necessary, create a folder or file by clicking the New button at the top of the screen. 

         button clicked

      2. Place a checkmark in front of the file or folder to share.

      3. Click the Share button at the top of the screen.

        check mark placed  front of folder and share button circled

      4. Notice the default sharing permissions are set to "view" for specific people. "View" must be changed to "edit" in order for others to collaborate in the folder.

        screen shot of send link dialog box with defaults message circled in red

      5. Click the box it says, "People you specify can view".

      6. In the next window, click the radio button next to People in Southern Ill...Edwardsville.

      7. Click the More Settings area and change to Can Edit

        Screenshot of Copy Link dialog box with People in Souther Ill...Edwardsville selected and can edit selected. Apply button circled in red.

      8. Click Apply

      Sharing Option 1: a Link

      1. With the Edit permissions set, click Copy in the Share window. 

        copy link circled

      2. The link generates. Click Copy

        copy button circled

      3. Paste the hyperlink into a Blackboard announcement, email, etc. to share invitees.

      Sharing Option 2: an Invitation and Personal Message

      1. In the Share window, type the address(es) of the invitee(s). Type an optional message.

      2. Click Send

         and message filled    button circled

      3. Once share the file or folder, invitees have the ability to view and edit them. Collaborators the document as are editing. 

      4. To share external users (without an address), manually enter the address after changing the default sharing options to People you choose.  


Keywordsupload to OneDrive, uploading to OneDrive, get a link, get link, share link, share a link, share zoom, share file, share OneDrive, sharing file, sharing on OneDrive, get link on OneDrive, OneDrive link   Doc ID61722
OwnerCenter I.GroupSouthern Illinois University Edwardsville
Created2016-03-08 10:30:39Updated2023-12-01 12:15:50
SitesSouthern Illinois University Edwardsville
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