Zoom: Use Zoom for Group Work (Students)

This document provides an overview of how students can use Zoom for group work. Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

Click the plus sign below to expand the menus for directions. 

  • Step 1 - Open Zoom/Start a Meeting
    • Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

      1. Open the Zoom application on your computer.
      2. If prompted to login, choose the SSO option and login with your SIUE e-ID and password.
      3. Click New Meeting. Note: If you do not want to start with video, click the drop-down next to New Meeting and un-check the box for Start with Video.
        Zoom App Login Options
      4. Click Join Audio Conference by Computer to use a computer headset or internal microphone. Or click the Phone Call option to call in with your telephone. 



  • Step 2 - Invite Others to Join a Meeting
    • Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

      1. In an open Zoom meeting, click the info icon (lowercase "i") at the top left corner of the screen. 



      2. Click Copy URL to copy a link to the meeting that you can share with others. 



      3. If you would rather schedule a meeting in advance and send a pre-formatted invitation, follow these steps

  • Step 3 - Share Your Screen and Collaborate
    • Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. The host and attendee can screen share by clicking on the Share Screen icon. The host does not need to "pass the ball" or "make someone else a presenter" to share. The host can "lock screen share" so no attendee can screen share.

      To start "Screen Sharing" select "Share Screen" button located in your meeting tool bar. 

      After selecting "Share Screen" located in your in-meeting tool bar. You can choose to share your "Desktop" or an "individual application/window".

      Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip. 

      Screen Share Menu:

      • Pause: Pause your current screen share
      • Share a New Window: Select a new window to share (Choose another window/application to share)
      • Annotate: Use screen share tools for drawing, pointer, etc ..
      • Remote Control: allow participant to control your keyboard and mouse
      • Mute: toggle mute/unmute for your microphone
      • Stop Video: Stop/Start your in-meeting video feed
      • More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)

      Annotations:

      During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -

      • Annotation tools:
        • Mouse
        • Draw
        • Spotlight
        • Eraser
        • Color
        • Undo
        • Redo
        • Clear
        • Save*

      *Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.

      If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
       
      Attendee Side Annotation:
       
      Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
        
       
       
      NoteIf the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature.

  • Step 4 - Record a Meeting/Lecture/Presentation

      Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

      1. Once you have started a Zoom meeting, locate the menu at the bottom the Zoom window. 

        zoom menu 

      2. If you want to show your video, make sure your camera is enabled. Click the Start Video button to enable your camera. 



      3. If you want to record a PowerPoint presentation or actions on your computer, click the Share button.



      4. This will bring up a new window prompting you to select a window or application to share. Choose what you want to share (i.e. Screen) and click the Share button at the bottom-right corner of the window. 



      5. Note the menu moves to the top of the Zoom window when you share your screen.

      6. To begin recording, click the More button at the top of the Zoom window. 

      7. Choose Record on this computer from the drop-down menu. 



      8. A blinking red dot will appear near the top of the screen indicating the recording has started. 

      9. To stop the recording, click the More button at the top of the Zoom window.

      10. Choose Stop Recording from the drop-down menu.



        (NOTE: If you have not shared your screen, the Record/Stop Recording options will be at the bottom of the Zoom window.)

      11. To make more videos, simply Record and Stop Recording again. Each time you Stop Recording, Zoom produces another video file. To take a break in the recording without creating a new video file, use the Pause Recording option instead. 

      12. When you are finished recording, click the More button and then choose End Meeting from the drop-down menu. (NOTE: If you have not shared your screen, the End Meeting button will be at the bottom of the Zoom window.)



      13. Click End Meeting for All.

        end meeting for all

      14. Your recording(s) will automatically begin converting to .mp4(s).

        converting

      15. Zoom will automatically organize your recording files in your computer's Documents area in a folder called Zoom. This location should open when the recording is done processing. To get back to it later, go to Documents, then click the Zoom folder, and browse the sub-folders labeled by recording date. 
      16. Zoom folder

      17. Your video file(s) will be labeled Zoom_#.mp4. Tip: As soon as your video is processed, rename the file from the generic "zoom_#" to something more meaningful, such as "Presentation on Mitochondria Fall 2020."  This will make searching for your file easier if you need to upload/share it later.

  • Step 5 - Upload a File to OneDrive
    • Upload the File

      1.  Log into your OneDrive account at office365.siue.edu.

      2. Click the Apps button in the upper left-hand corner of the screen.

      3. Click OneDrive.

      * Organization Tip - Do this before uploading files: Click New. Choose Folder. Click the title of the new folder and follow the rest of the steps to upload files there.

      1. Click Upload.



      2. Choose to upload Files or Folder.

      3. In the Browse popup window, locate the files or folder on your computer. 

      4. Click Open. Your files/folder will begin to upload.

      5. A progress indicator at will in the upper-right portion of your OneDrive screen during the upload. It will disappear when finished.

See Also:




Keywords:zoom, zoom meeting, invite zoom, meet in zoom, invite people to zoom meeting, students meet in zoom, virtual meeting, online meeting, synchronous meeting, real time meeting, video meeting, group work, group project   Doc ID:72672
Owner:Niki G.Group:Southern Illinois University Edwardsville
Created:2017-04-18 09:41 CSTUpdated:2020-09-24 08:48 CST
Sites:Southern Illinois University Edwardsville
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