Zoom: Use Zoom for Group Work (Students)
This document provides an overview of how students can use Zoom for group work. The screenshots in this article may not look exactly like the version of Zoom you are running; if not, try updating Zoom on your computer.
Click the below to expand the menus for directions.
- Step 1 - Open Zoom/Start a Meeting
- Step 2 - Invite Others to Join a Meeting
- Start a Zoom meeting.
- Click the Invite button located in the toolbar at the bottom of the Zoom window.
- You have several options for inviting other people to your meeting:
- Option 1: Click the Copy URL button. This will copy a link to your computer's clipboard. You can then paste it in an email, text, or Blackboard course, for example.
- Option 2: Click the Copy Invitation button. This will copy an invitation message that you can paste in an email or elsewhere. The invitation will contain the URL that others will need to join your Zoom meeting. It will also include other information, such as a description of Zoom and computer requirements.
- Option 3: Click any of the email icons (ex: Default Email or Gmail). This will allow you to send the invitation from Zoom via your preferred email service.
- Option 4 (not shown in image below): If the person you are inviting already uses Zoom, you could simply give them the Meeting ID located at the top of any active Zoom meeting window. For the meeting shown below, the Meeting ID is 517 404 540. Zoom users can open the application, click Join, and enter a Meeting ID to join a meeting.
- Once you send the Zoom information to your guests and they click the join URL, they will appear in your Zoom meeting as a participant. The host will get an alert as new participants arrive.
- Step 3 - Share Your Screen and Collaborate
To start "Screen Sharing"
select "Share Screen"
button located in your meeting tool bar.
After selecting "Share Screen" located in your in-meeting tool bar. You can choose to share your "Desktop" or an "individual application/window".
Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip.
Screen Share Menu:
- Pause: Pause your current screen share
- Share a New Window: Select a new window to share (Choose another window/application to share)
- Annotate: Use screen share tools for drawing, pointer, etc ..
- Remote Control: allow participant to control your keyboard and mouse
- Mute: toggle mute/unmute for your microphone
- Stop Video: Stop/Start your in-meeting video feed
- More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)
During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -
- Annotation tools:
*Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.
If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
Attendee Side Annotation:
Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
Note: If the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature.
- Step 4 - Record a Meeting/Lecture/Presentation
- Start a Zoom meeting.
- Locate the menu at the bottom the Zoom window.
- If you want to show your video, make sure your camera is enabled. Click the Start Video button to enable your camera.
- If you want to record a PowerPoint presentation or actions on your computer, click the Share button.
- This will bring up a new window prompting you to select a window or application to share. Choose what you want to share and click the Share button at the bottom-right corner of the window.
- Note the menu moves to the top of the Zoom window when you share your screen.
- To begin recording, click the More button at the top of the Zoom window.
- Choose Record on this computer from the drop-down menu.
- A blinking red dot will appear near the top of the screen indicating the recording has started.
- To stop the recording, click the More button at the top of the Zoom window.
- Choose Stop Recording from the drop-down menu.
(NOTE: If you have not shared your screen, the Record/Stop Recording options will be at the bottom of the Zoom window.)
- To make more videos, simply Record and Stop Recording again. Each time you Stop Recording, Zoom produces another video file. To take a break in the recording without creating a new video file, use the Pause Recording option instead.
- When you are finished recording, click the More button and then choose End Meeting from the drop-down menu. (NOTE: If you have not shared your screen, the End Meeting button will be at the bottom of the Zoom window.)
- Click End Meeting for All.
- Your recording(s) will automatically begin converting to .mp4(s).
- Zoom will automatically organize your recording files in your computer's Documents area in a folder called Zoom. This location should open when the recording is done processing. To get back to it later, go to Documents, then click the Zoom folder, and browse the sub-folders labeled by recording date.
- Your video file(s) will be labeled Zoom_#.mp4. Tip: As soon as your video is processed, rename the file from the generic "zoom_#" to something more meaningful, such as "Presentation on Mitochondria Fall 2020." This will make searching for your file easier if you need to upload/share it later.
- Step 5 - Upload a File to OneDrive