Set up a OneDrive file or folder for collaboration or sharing (Faculty & Students)

This document provides an overview of how to set up a OneDrive file or folder where multiple people can collaborate.

  1.  Log into your OneDrive account at

  2. Click the Apps button in the upper left-hand corner of the screen.

  3. Click OneDrive.

    waffle icon circled as well as onedrive icon

  4. If necessary, create a new folder or file by clicking the New button near the top of the screen. 

    New button clicked

  5. Place a check mark in front of the file or folder you want to share.

  6. Click the Share button near the top of the screen.

    check mark placed in front of folder and share button circled

  7. Notice the default sharing permissions are set to "view"You need to change this setting to "edit" to set up a collaborative space or if you want people to make changes to your material.

    People in southern illinois university... circled

  8. Click the box where it says, "People in Southern Illinois University Edwardsville with the link can view"
  9. In the next window, check the box next to Allow editing
  10. Click Apply

    allow editing and apply circled

Sharing Option 1: Get a Link

  1. With the Edit permissions set, click Copy in the Share window. 

    copy link circled

  2. The link will generate. Click Copy

    copy button circled

  3. Paste the hyperlink into an email/Blackboard announcement/etc. to share with invitees.

Sharing Option 2: Send an Invitation and Personal Message

  1. With the Edit permissions set, type in the email address(es) of the invitee(s). Type in an optional message.

  2. Click Send

    email and message filled in with send button circled

  3. Once you share the file or folder, your invitees will have the ability to view and make edits to them. You will see collaborators in the document as they are editing. 

  4. To share with external users (without an address), you can manually enter their email address after changing the default sharing options to Specific people.  

    screenshot showing specific people selected

Keywords:blackboard, black board, bb, sign up sheet, student collaboration, share file, sharing, onedrive, one drive, collaborate on document, shared document, shared folder, shared file, external users   Doc ID:55602
Owner:Center I.Group:Southern Illinois University Edwardsville
Created:2015-08-26 10:24 CSTUpdated:2022-09-21 07:24 CST
Sites:Southern Illinois University Edwardsville
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