Zoom: Use Zoom for Group Work (Students)
This document provides an overview of how students can use Zoom for group work. The screenshots in this article may not look exactly like the version of Zoom you are running; if not, try updating Zoom on your computer.
Click the below to expand the menus for directions.
- Step 1 - Open Zoom/Start a Meeting
- Step 2 - Invite Others to Join a Meeting
- Start a Zoom meeting.
- Click the Invite button located in the toolbar at the bottom of the Zoom window.
- You have several options for inviting other people to your meeting:
- Option 1: Click the Copy URL button. This will copy a link to your computer's clipboard. You can then paste it in an email, text, or Blackboard course, for example.
- Option 2: Click the Copy Invitation button. This will copy an invitation message that you can paste in an email or elsewhere. The invitation will contain the URL that others will need to join your Zoom meeting. It will also include other information, such as a description of Zoom and computer requirements.
- Option 3: Click any of the email icons (ex: Default Email or Gmail). This will allow you to send the invitation from Zoom via your preferred email service.
- Option 4 (not shown in image below): If the person you are inviting already uses Zoom, you could simply give them the Meeting ID located at the top of any active Zoom meeting window. For the meeting shown below, the Meeting ID is 517 404 540. Zoom users can open the application, click Join, and enter a Meeting ID to join a meeting.
- Once you send the Zoom information to your guests and they click the join URL, they will appear in your Zoom meeting as a participant. The host will get an alert as new participants arrive.
- Step 3 - Share Your Screen and Collaborate
To start "Screen Sharing"
select "Share Screen"
button located in your meeting tool bar.
After selecting "Share Screen" located in your in-meeting tool bar. You can choose to share your "Desktop" or an "individual application/window".
Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip.
Screen Share Menu:
- Pause: Pause your current screen share
- Share a New Window: Select a new window to share (Choose another window/application to share)
- Annotate: Use screen share tools for drawing, pointer, etc ..
- Remote Control: allow participant to control your keyboard and mouse
- Mute: toggle mute/unmute for your microphone
- Stop Video: Stop/Start your in-meeting video feed
- More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)
During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -
- Annotation tools:
*Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.
If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
Attendee Side Annotation:
Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
Note: If the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature.