Zoom: Use Zoom for Group Work (Students)

This document provides an overview of how students can use Zoom for group work. The screenshots in this article may not look exactly like the version of Zoom you are running; if not, try updating Zoom on your computer.

Click the plus sign below to expand the menus for directions. 

  • Step 1 - Open Zoom/Start a Meeting
    • Start a Meeting from the Zoom Application

      1. Open the Zoom application on your computer.
      2. Click Start with video (enables web cam) or Start without video (disables web cam).


      3. Click Join Audio Conference by Computer to use a computer headset or internal microphone. Or click the Phone Call option to call in with your telephone. 



      Start a Meeting from an Internet Browser

      1. In an Internet browser navigate to www.siue.edu/zoom.
      2. Click Sign In button in the upper right-hand corner.

        sign in

      3. Sign in with your SIUE username and password.
      4. Click Host A Meeting in the upper right-hand corner and then select With Video On (enables web cam) or With Video Off (disables web cam).



      5. If you have not downloaded Zoom before, you will be prompted to install Zoom on your computer. Follow the prompts through the installation. Your meeting will appear after the installation has completed.

      6. Once the Zoom meeting has opened, you will be prompted to join your audio. Click Join Audio Conference by Computer to use a computer headset or internal microphone and speakers. Or click the Phone Call option to call in with your telephone. 




  • Step 2 - Invite Others to Join a Meeting
      1. Start a Zoom meeting. 
      2. Click the Invite button located in the toolbar at the bottom of the Zoom window.



      3. You have several options for inviting other people to your meeting:
        1. Option 1: Click the Copy URL button. This will copy a link to your computer's clipboard. You can then paste it in an email, text, or Blackboard course, for example.

        2. Option 2: Click the Copy Invitation button. This will copy an invitation message that you can paste in an email or elsewhere. The invitation will contain the URL that others will need to join your Zoom meeting. It will also include other information, such as a description of Zoom and computer requirements.

        3. Option 3: Click any of the email icons (ex: Default Email or Gmail). This will allow you to send the invitation from Zoom via your preferred email service. 

        4. Option 4 (not shown in image below): If the person you are inviting already uses Zoom, you could simply give them the Meeting ID located at the top of any active Zoom meeting window. For the meeting shown below, the Meeting ID is 517 404 540. Zoom users can open the application, click Join, and enter a Meeting ID to join a meeting. 



        5. Once you send the Zoom information to your guests and they click the join URL, they will appear in your Zoom meeting as a participant. The host will get an alert as new participants arrive. 

  • Step 3 - Share Your Screen and Collaborate
    • To start "Screen Sharing" select "Share Screen" button located in your meeting tool bar. 

      After selecting "Share Screen" located in your in-meeting tool bar. You can choose to share your "Desktop" or an "individual application/window".

      Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip. 

      Screen Share Menu:

      • Pause: Pause your current screen share
      • Share a New Window: Select a new window to share (Choose another window/application to share)
      • Annotate: Use screen share tools for drawing, pointer, etc ..
      • Remote Control: allow participant to control your keyboard and mouse
      • Mute: toggle mute/unmute for your microphone
      • Stop Video: Stop/Start your in-meeting video feed
      • More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)

      Annotations:

      During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -

      • Annotation tools:
        • Mouse
        • Draw
        • Spotlight
        • Eraser
        • Color
        • Undo
        • Redo
        • Clear
        • Save*

      *Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.

      If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
       
      Attendee Side Annotation:
       
      Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
        
       
       
      NoteIf the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature.

  • Step 4 - Record a Meeting/Lecture/Presentation
      1. Start Zoom and locate the menu at the bottom the window.

        zoom menu

      2. If you want to record a PowerPoint presentation or actions on your computer, click the Share Screen button.

        share screen button

      3. This will bring up a new window asking to select a window or application to share. Select the one that represents what you want in the background on your recording. If you want the sound from your computer to be shared (ex: audio from a YouTube video), select Share computer sound. Click the blue Share Screen button.
        (NOTE: The Zoom menu moves to the top of the screen when you click Share Screen.)

        select window or application

      4. To begin recording, click the More command and then click Record. A blinking red dot will appear near the Stop Share button indicating you are being recorded. Continue with the meeting or presentation. 

        record button

      5. To end recording, click the More command and then click Stop Recording. (NOTE: If you have not shared your screen, the Stop Recording button will be at the bottom of the Zoom window.)

      6. To end recording, click the More command and then click End Meeting. (NOTE: If you have not shared your screen, the End Meeting button will be at the bottom of the Zoom window.)

        end meeting

      7. In the popup window, click the End Meeting for All button.

        end meeting for all

      8. Another popup window will appear. Your recording will automatically begin converting into an mp4 file.

        converting
      9. The folder that contains your recording will automatically open when converting is finished. If you need to get back to it later, your recording file will be stored under Documents or My Documents in a folder labeled Zoom. Zoom further organizes your recordings into folders labeled by date, Zoom version, meeting name and ID.
      10. Zoom folder

      11. Your recording will be labeled Zoom_0.mp4. It is recommended that you rename the file to something related to the presentation topic (Ex: Biology Presentation).


      Watch the Video Tutorial on Recording with Zoom

  • Step 5 - Upload a File to OneDrive
    • Upload the File

      1. Navigate to office365.siue.edu using an Internet browser.
      2. Sign in with your SIUE email address and password.
      3. Click the Apps Button in the upper left-hand corner.

        apps button

      4. Click OneDrive.
      5. Click Upload.

        upload

      6. In the Browse popup window, locate the file on your computer. 
      7. Click Open. Your file will begin to upload.
      8. The progress bar at the top will show during the upload. It will disappear when finished.

See Also: