Zoom: Video Breakout Rooms (Faculty)

Video Breakout Rooms allow you to split your Zoom meeting into separate sessions (50 sessions maximum). The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time. Breakout session participants have full audio, video and screen share capabilities.

Getting Started:

To manage video breakout rooms, you may first need to update Zoom on your computer.

Creating Video Breakout Rooms:

1.  Start an Zoom meeting.

2.  Select the "Breakout Session" option from the menu bar.

3.  Select the number of sessions you would like to create and how you would like to assign your participants to those sessions.

  • Automatically:  Let Zoom split your participants up evenly into each of the sessions
  • Manually:  Choose which participants you would like in each session

4.  Click on Create Sessions.  Your sessions will be created but will not start automatically.  Once the sessions are created, you can manage the sessions prior to starting them.

Assigning Participants to Sessions:

To assign participants to your Breakout Sessions, click on Assign next to the session you wish to assign participants to and select the checkbox next to each participant you wish to assign to that session.

Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.

Participants who are not assigned to a session will remain in the main meeting when the Breakout Sessions are started.

Preparing Breakout Sessions:

If you would like to make changes to the session assignments, you must do this before starting the Breakout Sessions.
  • Move a participant to another session:  Hover over the participant you would like to move.  Click on Move to and select a session to move the participant to.

  • Swap participants between sessions:  Hover over one of the participants you want to exchange.  Click on Exchange and select the other participant you would like to change with.

  • Delete a Session:  Hover over the name of the session.  Click on Delete and select Yes.

  • Recreate:  Allows you to start the Breakout Session creations from scratch.
  • Add a Session:  Add another Breakout Session.

Starting the Breakout Sessions:

Click on Start All Sessions.  Participants will receive a prompt to join the Breakout Session.  The host will be left in the main meeting until manually joining one of the sessions.  The following message will be shown while a participant is being moved to a Breakout Session.

Managing Breakout Sessions - In Progress:

The host may move between breakout sessions at any point during the meeting.  The host can see a list of all participants and which session the participants are assigned to.  If a participant has not joined the breakout session yet, it will be noted by "(not joined)" next to their name.

  • Join:  Allows the host to join the breakout session selected.
  • Leave:  Allows the host to leave the breakout session and return to the main meeting (only shows when in a Breakout Session).
  • Stop All Sessions:  Will start a 30 second countdown to end all breakout sessions.  This countdown is shown to both the host and participants, and once the countdown is completed, all participants will be returned back to the main meeting.
Asking for Help (Participants):

Participants in the breakout sessions can request that the meeting host join their meeting by clicking the Ask for Help button in the menu bar.

The meeting host will be prompted to join the session where the request originated from.  Select Join Breakout Session to join the session.

See Also:

Keywords:zoom, zoom meeting, invite zoom, meet in zoom, invite people to zoom meeting, students meet in zoom, virtual meeting, online meeting, synchronous meeting, real time meeting, video meeting, group work, breakout, separate, break out room, break out, breakout session, break out session   Doc ID:72679
Owner:Niki G.Group:Southern Illinois University Edwardsville
Created:2017-04-18 11:21 CDTUpdated:2017-05-19 09:18 CDT
Sites:Southern Illinois University Edwardsville
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