Outlook Scheduling Assistant (Web App)

This document provides an overview of how to use the Outlook Scheduling Assistant. When you select your meeting attendees, the Scheduling Assistant displays suggested times based on availability on the date and time you selected. This reduces the amount of time going back and forth with team members trying to nail down a meeting time.

1.  In the Outlook Web App, click the calendar icon on the left navigation.

Calendar Icon

2.  Click the down arrow next to New and then select Calendar Event.  A new untitled event window appears.

New Meeting Request

3.  Enter the details of the event (Title, start and end date and time, etc.)

4.  Use the drop down in the "Add people" field to select whether the person you are inviting is a required or optional attendee.

Required or Optional Attendee

5.  Add that person to the invite by typing their name into the "Add People" field.  Repeat steps 4 and 5 for additional meeting attendees.
Add Person

6.  Click the Scheduling Assistant icon to display availability for all invitees.
Scheduling Assistant Icon

7.  You can click in the calendar to set a meeting time that works for everyone, manually change the date/time on the event using the date and time drop down boxes or click on one of the Suggested times to meet options which Outlook has determined to work best for everyone.

Set time for event

8.  Click OK when done.

Click OK

9.  Click Send to send the meeting invitation.

Click Send

Click here for instructional videos on how to manage calendars.

See Also:

Keywords:Outlook, OWA, calendar, availability, group, email   Doc ID:79561
Owner:Niki G.Group:Southern Illinois University Edwardsville
Created:2018-01-23 10:24 CDTUpdated:2018-02-05 12:19 CDT
Sites:Southern Illinois University Edwardsville
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