Overview

An affiliate account allows non-SIUE personnel to access specific SIUE systems and resources when working with the university. These accounts are typically requested for external collaborators, researchers, consultants, or other individuals who need temporary access to SIUE systems for legitimate business purposes.

Who Can Request an Affiliate Account

Only current SIUE personnel with active university email accounts can request affiliate accounts on behalf of external individuals. The requester must serve as the account supervisor or work with an academic sponsor.

How Long is an Affiliate Account Active

Affiliate accounts are set to expire one year from their creation or last renewal date, or on a provided end date, whichever comes first. To renew an account and ensure continued access, the sponsor must email help@siue.edu before the account's end date to request an extension. If an account expires, users will need to re-apply to regain access

Required Information

Before submitting your request, gather the following information about the affiliate:

• Full legal name
• Date of birth
• Requested start date for account access
• End date (if known)
• External permanent mailing address
• External contact phone number
• External contact email address
• Account supervisor or academic sponsor name
• Academic unit or department
• Detailed description of why the account is needed

How to Request an Affiliate Account

To request an affiliate account, follow these steps:

1. Open your email client and create a new message
2. Send the email from your SIUE email account to help@siue.edu
3. Use the subject line: "Request for Affiliate Account"
4. Include all required information in the email body using the template below

Email Template

To: help@siue.edu
Subject: Request for Affiliate Account

Email Body:

Dear ITS Help Desk,

I am requesting an affiliate account for the following individual: 

AFFILIATE INFORMATION: 
Name: [Full Legal Name]
Date of Birth: [MM/DD/YYYY]
Start Date: [MM/DD/YYYY]
End Date: [MM/DD/YYYY or "TBD" if unknown]
External Permanent Mailing Address: [Complete Address]
External Contact Phone: [Phone Number]
External Contact Email Address: [Email Address]
Account Supervisor or Academic Sponsor: [Your Name]
Academic Unit: [Department/College Name]

REASON FOR REQUEST: [Provide a detailed explanation of why this person needs access to SIUE systems, what specific systems or resources they will need, and how this supports university business or academic activities].

[Your Name]
[Your Title]
[Your Department] 
[Your Phone Number] 

Important Considerations

• Affiliate accounts are temporary and should have defined end dates when possible
• Account supervisors are responsible for the appropriate use of affiliate accounts
• All affiliate account holders must comply with SIUE's Acceptable Use Policy
• Regularly review and update affiliate account access as needed

Need Additional Support?

This guide aims to provide useful information, but as technology changes, interfaces or steps might vary. Please use the Comment button to let us know if anything differs from your experience. Your feedback helps us keep this information accurate. Thank you!