Using Digital Measures to review a Promotion & Tenure Dossier
Steps to Review a Promotion & Tenure (P&T) Dossier Using Digital Measures (DM)
When the faculty member has completed building their Promotion & Tenure (P&T) Dossier in Digital Measures (DM) and it is ready for review, the Department Chair will need to run the “P&T Dossier Guidelines (Administrative)” report for that faculty member. This report is a Word document (or pdf) that contains links to the files that were uploaded by the faculty when building the dossier.
This report is then distributed to the reviewers. It can be distributed any way the department or committee shares files.
The reviewers will need to have the correct permissions setup in DM in order to be able to open the links in the report. The college/school DM representative typically coordinates setting up those permissions with the DM administrator.
When the permissions have been setup and the reviewer has the P&T Report, the review can begin. Open the report and click on a link in the report. If you are not already logged into DM, you will be prompted to do so in order to confirm you have permission to open the file. Once logged in, you should not have to log in again when opening up another link in the report. Then complete the review following the department/college/school process.
The “P&T Dossier Guidelines (Administrative)” report can be created as a Word doc or a pdf file. It is generally recommended starting with the Word doc. If a reviewer has issues opening the links in the Word doc (and the permissions are correct), try creating the report as a pdf file and attempt the review from that.
It is a common misconception that the review starts in DM when it actually starts with the P&T report. The reviewer will need to be logged into DM to access items on the report, but will not be able to see any of the reviewee’s information directly in DM.