Microsoft Teams (SIUE) - Zoom Transition Guide and Feature Comparison
Transition Timeline
- Planned Transition: ITS will work with departments to transition to Microsoft Teams during FY25 (July 2024 - June 2025).
- Early Adoption: For immediate transition, contact help@siue.edu.
- Deadline: By July 1, 2025, all video and web conferencing should be conducted on Teams. We will no longer hold a Zoom license.
Training and Resources
ITS provides comprehensive support to ensure a smooth transition to Microsoft Teams:
- On-Demand Training: Access self-paced courses via ITS Training Services on Blackboard.
- Microsoft Teams User Guide: Get step-by-step instructions and answers to common questions in the Microsoft Teams User's Guide.
Support and Feedback
- For any suggestions, concerns, or questions, please email help@siue.edu. Your input is crucial for improving the transition process.
Feature Comparison
|
Feature |
Zoom Pro | Microsoft Teams A5 for Education |
|---|---|---|
| Participants Limit | 100 participants | 300 participants |
| Meeting Duration | Unlimited | Unlimited |
| Microsoft 365 Integration | No | Yes |
| Cloud Storage | 1 GB per license | 1 TB (SharePoint & OneDrive) |
| Breakout Rooms | Yes (50 rooms) | Yes (50 rooms) |
| Recording | Yes (local and cloud, 1 GB limit) | Yes (unlimited cloud storage for recordings) |
| Closed Captioning | Automated captions (paid add-on for transcripts) | Automated captions and transcripts (included) |
| Live Event/Webinar Capacity | Up to 1,000 participants (with add-on) | Up to 10,000 participants |
| Meeting Storage | 30 Days | 60 Days |
| Breakout Rooms | Yes | Yes |
| Annotations | Yes | Yes (PC Desktop) |
| Screen Sharing | Yes | Yes |
| Integration with LMS | Yes | Yes |
| Personal Meeting Link | Yes | Yes |
| In-meeting Chat | Yes | Yes |
| Team Collaboration | Basic chat and file sharing | Advanced chat, collaboration, file sharing, and team channels |
| Security | AES-256 encryption | End-to-end encryption, compliance with GDPR |
| Single Sign-On (SSO) | Yes (with add-on) | Yes |
| Mobile App | Yes | Yes |
Will ITS still support Zoom?
Yes, ITS will continue to support Zoom, but with limitations. Support will be provided to administrative units, academic units, and faculty who purchase their own Zoom licenses. However, SIUE strongly recommends Microsoft Teams for instructional needs and department meetings.
Teams is the preferred platform as it's the most cost-effective solution for SIUE and is fully supported and integrated with other SIUE systems.
Does Teams offer real-time captioning?
Yes, Microsoft Teams provides real-time captioning and live transcription:
During meetings:
- Live captions appear in real-time
- Available in multiple languages
- Can be turned on/off by participants
After meetings:
- Full transcript available for review
- Searchable and editable
- Accessible to all meeting participants
To enable: Click More actions (...) > Turn on live captions
Note: Accuracy may vary based on audio quality and speaker clarity.
For more details, visit Microsoft's accessibility guide: Use live captions in Microsoft Teams meetings
Does Teams offer personal meeting links?
Yes, Microsoft Teams offers Personal Meeting Links. These are useful for quick meetings or recurring sessions.
How to create and share a personal meeting link:
- Open Teams
- Click Calendar in the left sidebar
- Click Meet Now at the top right
- On mobile: Tap the camera icon, then select Meet Now
- Click Get a Link to Share
- Copy the generated link
To share and customize:
- Share the link via email, chat, or calendar invite
- Click Configure meeting options to adjust:
- Who can bypass the lobby
- Who can present
- Whether to allow chat
For more details on Teams meetings, see Microsoft's guide: Meetings and calls in Microsoft Teams
Can I invite non-SIUE users and people without a Microsoft account to a Teams meeting?
Yes. You can send a meeting invite to any email address. The invitee will have the option to join the meeting without logging in.
Can I take control of another computer for support?
Yes, Microsoft Teams allows screen control sharing during meetings, which is useful for remote support or collaboration.
Giving Control
- While sharing your screen, click Give Control at the top of the meeting window.
- Select the attendee you want to give control to.
- To regain sole control, click Take Back Control.
Taking Control
- When someone is sharing their screen, click Request Control in the meeting control bar.
- The presenter will be notified and must click Allow.
- To end the control session, click Stop Control in the meeting control bar.
Note:
- This feature requires both parties to be using the Teams desktop app.
- The person sharing their screen can take back control at any time.
For more details on Teams meeting features, visit: Present content in Microsoft Teams meetings
Will my Teams recordings show up in Yuja automatically?
Yes. Just like Zoom, the meetings recorded to the cloud will be automatically sent to your Yuja account.
Can I mute attendees upon entry to a Teams meeting?
Yes. Perform the following to mute participants upon entry in Microsoft Teams:
- Open the meeting event in your calendar
- Double-click to open the event
- From the Details tab, select (...) -> Meeting Options.
- Scroll to Roles -> Who can present option
- Select Only organizers and co-organizers
- Selecting Show participants
- Hovering over the name of the participant
- Select Mute
For more details, see Microsoft's Manage Attendee Audio & Video Guide.
Is there a co-host option in Teams?
Yes, you can assign a co-host by performing the following steps.
-
Schedule or Start the Meeting:
- Open Microsoft Teams, go to the Calendar tab, and either create a new meeting or select an existing one.
-
Open Meeting Options:
- After scheduling the meeting, click on the meeting in your calendar.
- From the Details tab, select (...) -> Meeting Options.
-
Assign a Co-Host:
- Under Roles -> Choose Co-organizers, type the names of the individuals you would like to make co-organizers.
-
Save Changes:
- Click Save to finalize the co-host assignment.
The person you assigned as a co-host will now have presenter permissions, allowing them to share content and manage participants during the meeting.
For more details, see Roles in Microsoft's Teams Meetings.
Does Teams support breakout rooms?
Yes. Breakout rooms allow splitting meeting participants into smaller groups:
- Creating breakout rooms:
- In a meeting, click Breakout rooms icon
- Choose number of rooms or participants per room
- Select automatic or manual assignment
- Managing rooms:
- Open rooms: Start breakout sessions
- Close rooms: End all breakout sessions
- Reassign participants: Move people between rooms
- Join/leave rooms: Organizers can enter/exit any room
- Features:
- Participants can share screens and use whiteboard
- Main room chat remains accessible
- Organizers can broadcast messages to all rooms
Note: Breakout rooms are available only in scheduled meetings.
To allow participants to move between breakout rooms on their own, you'll need to make them organizers. See Microsoft's guide: Roles in Microsoft Teams meetings.
For detailed instructions, see Microsoft's guide: Use breakout rooms in Microsoft Teams meetings
Does Teams support whiteboard sharing?
Yes. To share a Microsoft Whiteboard during a meeting, perform the following:
- Select the Share icon in the meeting's share tray.
- Select Microsoft Whiteboard.
- The board picker view will open. Select an existing board from the list or start a new board.
If a whiteboard is already associated with the meeting, Teams will share that board by default. You can choose a different board to share by navigating to the Home icon in the top left.
For detailed instructions, see Microsoft's guide: Share a whiteboard in Microsoft Teams
Does Teams support polling?
Yes. To create a poll during a meeting, perform the following:
- In any chat or meeting chat, click the the + button at the bottom of the message box.
- Search for "polls" and select the Polls.
- On the Polls screen, enter your question and options. You can tap Add option to add more choices.
- Click Preview to review your poll
- Click Edit if you want to make additional changes, or if your poll is ready, click Send.
The group will receive a real-time summary of poll responses.
The poll creator can click "More" to open the poll results in Microsoft Forms and download poll data.
For detailed instructions, see Microsoft's guide: Create a poll in Microsoft Teams
If you have any other questions or issues with your e-ID please contact the ITS Help Desk at 618-650-5500 or help@siue.edu, and we'll be happy to assist you.
