Click the  below to expand the menus for directions. 

• Step 1 - Sign into Starfish and Set Appointment Preferences and Office Hours

  • Sign into Starfish:

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  • Set Appointment Preferences:

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  • Set Office Hours:

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• Step 2 - Sync your External (Outlook and/or Google) Calendar with your Starfish Calendar (optional)

  • Sync Your Outlook Calendar with Starfish:

    Starfish supports Two-Way Calendar Communication via email with most online calendars (e.g., Microsoft Outlook, Google, Entourage). When an appointment is scheduled or updated in Starfish, a calendar invitation email (with iCal attachment) is sent to both parties (the student and the calendar owner) and users can accept or decline in their email client.  This two-way communication about Starfish appointments is automatically available and requires no additional integration or installation.  However, if you want your external appointments to override your available office hours in Starfish, you will set up the external calendar integration as outlined below.  Note:  External appointments that pull into Starfish do not show the appointment details to the student.  It will just not allow the student to schedule a meeting with you during that time.

    1. Login to Starfish

     

    2. Click the three horizontal lines in the top left of the screen to open the menu:

    

    3.  Click the down arrow next to your name and select Email Notifications:

     

    
    

    4.  Select the box next to Read busy times from my external Exchange calendar:

     

    

    5.  Then click the Click here for further instructions link:

     

    

     

    6. Select the link to open up a page with further instructions:
    

     

    

    More resources can be found on the Starfish webpage here: http://www.siue.edu/its/starfish/

  • Sync Your Google Calendar with Starfish:

    Starfish supports Two-Way Calendar Communication via email with most online calendars (e.g., Microsoft Outlook, Google, Entourage). When an appointment is scheduled or updated in Starfish, a calendar invitation email (with iCal attachment) is sent to both parties (the student and the calendar owner) and users can accept or decline in their email client.  This two-way communication about Starfish appointments is automatically available and requires no additional integration or installation.  However, if you want your external appointments to override your available office hours in Starfish, you will set up the external calendar integration as outlined below.  Note:  External appointments that pull into Starfish do not show the appointment details to the student.  It will just not allow the student to schedule a meeting with you during that time.

    1. Login to Starfish

     

    2. Click the three horizontal lines in the top left of the screen to open the menu:

    

    3.  Click the down arrow next to your name and select Appointment Preferences:

     

    
    

    4.  Select the box next to the events for which you would like to receive calendar attachments.  Then select whether you would like to sync

    from Outlook too your Starfish calendar or from you Google Calendar.

    

    5.  Then click the Click here for further instructions link. 

     

    6.  Finally, follow the instructions to sync your calendars:

    

    

     

    Google Calendar

    More resources can be found on the Starfish webpage here: http://www.siue.edu/its/starfish/

• Step 3 - Search for a Student and Create the Success Plan

  • Search for a Student:

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  • Create a Success Plan:

    1. Login to Starfish

     

    2. Find the student and open the student's record.

    3. Click the Success Plan button:

     

    

    4.  Select Nursing Success Plan from the Plan Type drop down menu. Do not submit until the final step. 

    1. 1. Edit the Plan Name field to include your course and section number. 
       2. In the overview box - Add date and the reason for initiating the success plan (Example: Exam grade, attendance issue, etc.) and then add your name at the end of the note.
       3. In the overview box, enter due date (Recommended: No more than one week for an eight-week course or two weeks for a 16-weeks course, from initiation of success plan)

     

    5. Scroll past the tracking item section to the list of items already included in the plan. In the Tracking Item section, select the Meet with Student Success Coordinator item by clicking the Pencil icon  next to it. You will then be able to add details to the tracking item. 

    1. 1. Select course again
       2. Recommendation Field: Defaults to “If faculty or student feels the need to meet with the Assistant Dean, then please make an appointment through Starfish.” Add any other appropriate information to this field.
       3. Click “Update item”

    

    6. Scroll past the tracking item section to the list of items already included in the plan. In the Tracking Item section, select the Meet with Assistant Dean item by clicking the Pencil icon  next to it. You will then be able to add details to the tracking item. 

    1. 1. Select course again
       2. Recommendation Field: Defaults to “If faculty or student feels the need to meet with the Assistant Dean, then please make an appointment through Starfish.” Add any other appropriate information to this field.
       3. Click “Update item”

    
    

    7. Click Submit. Student, Assistant Dean, and Student Success Coordinator will be notified of referral via email. 

    Note: The remaining tracking items should be edited during or after your meeting with a student. You can find directions and best practices for these edits in the Manage a SON Success Plan in Starfish article. 

    

     

    More resources can be found on the Starfish webpage here: http://www.siue.edu/its/starfish/

• Step 4 - Manage the Success Plan Flags/Tracking Items

  • Manage the Success Plan Flags/Tracking Items:

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