OneDrive (All Users) - Share a "View Only" Folder or File

This document describes how to share a OneDrive file or folder with "view-only" permissions. The recipient must login with an SIUE or Microsoft email account to view the content.
  1. Login to your account at office365.siue.edu.
  2. Click the waffle menu in the upper left corner of the screen.
  3. Click OneDrive.

    Office365 menu exapnded form the waffle icon with One Drive icon circled

  4. Click My Files.
  5. Hover over the name of the file(s) or folder(s) you wish to share. Place a checkmark in front of the file(s) or folder(s) you want to share by clicking on the row they represent. If you click on the name it will open the item instead of applying a check mark.
    check mark selecting a file in one drive
  6. Click the Share button near the top of the screen, or on the Share icon to the right of the file name.

    the tool bar displaying the actions available for selected files in One Drive

  7. To share with users via email, you can enter the email addresses or the email group in the "To" field and may write a message to the recipients in the "Message..." field. After that, click the Send button. By default, these users can view the resource but not edit it. If you want to copy a link instead of specifying email recipients, click the Copy Link button near the bottom right of the share window. You can then paste the link wherever you want to share it. By default, only people with existing access can view or edit the file or folder. Adjust access to include "People you choose" or "People in Southern Illinois University Edwardsville" from the settings gear icon.

    the email popup that allows oyu to enter the emails ro copy the link from the shared item


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Doc ID:
70064
Owned by:
Center I. in Southern Illinois University Edwardsville
Created:
2017-01-19
Updated:
2025-02-11
Sites:
Southern Illinois University Edwardsville