Zoom: Using Zoom for the First Time

This document describes how to get started with Zoom. Zoom is available to all SIUE students, faculty, and staff. Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

Participants/Students

1. Click on the link provided within your email or withing Blackboard. 

2. Join the Zoom Meeting (Click the plus sign below to expand the menus for directions. )

  • Join a Zoom Meeting
      1. Click the link to the Zoom meeting. This link may have been sent to you in an email or shared in a Blackboard course. (Zoom links usually look like this: https://siue.zoom.us/j/#########)

      2. When joining the meeting, your browser will start the session's launching page. If you have Zoom installed on your device, Zoom will automatically join you into the session. If you do not gain access to the Zoom session, you can click on the Launch Meeting button to start the session; if you don't have Zoom installed on your device, click on the Download Now link to download Zoom Client software. In case you are having difficulty with the Zoom Client, you can access the session by clicking on the Join from Your Browser link. Choose either option and follow the prompts on the screen to finish joining.

        Zoom launching page


      3. In a few moments, you will enter the meeting. Be aware that your web cam will probably be live once you join the meeting.

      4. Zoom will prompt you to setup your audio connection when you first enter the meeting.

      5. Click on the Join with Computer Audio button to use the microphone on your computer. Or choose the Phone Call tab and follow the prompts on the screen to use your phone's audio (this is a good option if you do not have a microphone on your computer or if your audio is cutting out.) 

        Zoom audio settings pop-up

      6. Once your audio is set up, you are ready to participate in the meeting. If you have a web cam, it will likely automatically turn on. If you do not see yourself on the screen, look to the bottom of the Zoom window and click on the web cam icon (it should say "Start Video") 

        Zoom audio and video buttons

OR

  • Join a Zoom Meeting using the Zoom Session Tool in Blackboard
    • The Zoom Session tool is used for students to see all upcoming Zoom meetings for their Blackboard course.

      1. Navigate to the Zoom link within your course.  It should be titled "Zoom Session," "Zoom Meetings," or similar.  (Ask your faculty member if you cannot find the link.)

      2. Your time zone will be displayed at the top of the page.  Click on the Pencil icon to select your time zone.  If you are located near SIUE, this will be listed as (GMT-6:00) Central Time (US and Canada).

        Zoom page updating the time zone

      3. Click Join to enter the selected meeting.

        Zoom page highlighting the Join button

      4. When joining the meeting, your browser will open a new browser tab to launch the meeting session. If you have Zoom installed on your device, Zoom will automatically join you into the session. If you do not gain access to the Zoom session, you can click on the Launch Meeting button to start the session; if you don't have Zoom installed on your device, click on the Download Now link to download Zoom Client software. In case you are having difficulty with the Zoom Client, you can access the session by clicking on the Join from Your Browser link. Choose either option and follow the prompts on the screen to finish joining

        Zoom launching page

      5. OPTIONAL:  Click on Recording Details to view the recording of a previous meeting (Note: This will only be available if your professor has chosen to record the meeting.)


Hosts/Faculty

1. Log into Zoom at www.siue.edu/zoom.

Click the plus sign below to expand the menus for directions.

  • Start a Meeting from an Internet Browser
      1. Navigate to https://siue.zoom.us/signin/
      2. Click Sign In button in the upper right-hand corner.

        sign in

      3. Sign in with your SIUE username and password.
      4. Click Host A Meeting in the upper right-hand corner and then select With Video On (enables web cam) or With Video Off (disables web cam).



      5. If you have not downloaded Zoom before, you will be prompted to install Zoom on your computer. Follow the prompts through the installation. Your meeting will appear after the installation has completed.

      6. Once the Zoom meeting has opened, you will be prompted to join your audio. Click Join Audio Conference by Computer to use a computer headset or internal microphone and speakers. Or click the Phone Call option to call in with your telephone. 

  • Start a Meeting from the Zoom App
    • Zoom updates it's software on a regular basis with important security items as well as updates to features. To make sure you have the most current version, check for updates.

      1. Open the Zoom application on your computer.
      2. If prompted to login, choose the SSO option and login with your SIUE e-ID and password.
      3. Click New Meeting. Note: If you do not want to start with video, click the drop-down next to New Meeting and un-check the box for Start with Video.
        Zoom App Login Options
      4. Click Join Audio Conference by Computer to use a computer headset or internal microphone. Or click the Phone Call option to call in with your telephone. 




  • Schedule a Meeting and Send an Invitation via email
      1. Go to https://siue.zoom.us/signin/ and login with your SIUE email address and password
      2. Click Meetings in the left-hand menu
      3. Click the Schedule a Meeting button

        Create room

      4. On the next screen, give your meeting a name, set a time and date, and decide on the meeting settings.

        settings

      5. A few helpful options settings are:

        Registration
        - If you are sharing this link within Blackboard, you will not need to require registration. This setting is useful if this is a meeting going out to the general public.

        registration

        Meeting ID - you can use your Personal Meeting ID or create a new one by selecting "Generated Automatically."

        Meeting ID

        Security
        - The Passcode (formally Password) will need to be emailed to the students so that they can access it. The Waiting Room will hold the students until you admit them to the Meeting Room. See Waiting Room instructions.

        security

        Video
        - Select whether the Host and Participants will join with the video on or off. Both have the option once in the Meeting room to turn off the video.

        video settings

        Meeting Options -
        Enable join before host - this allows users to join before you. If you don't enable this, make sure  you open the meeting early for students to join.

        Mute Participants upon entry - this is a good practice so student entering late do not disrupt the speaker.

        Only Authenticated users can join - this is not necessary if you are using this link in Blackboard. It is useful to keep someone outside of SIUE from joining your room by mistake or for malicious reasons.

        Breakout Rooms pre-assigned - you can create Breakout rooms and populate them before the scheduled meeting.

        Automatically record meeting - you will only have this option if you have cloud recording enabled. (Request cloud recording here)


        options

      6. You can include Alternative hosts by typing their SIUE email separated by a semi colon.


      7. Click Save at the bottom of the screen.

        save

      8. On the next screen, click Copy Invitation to copy a meeting invitation with details such as time, date, and the link to join. Paste this information into an email to invitees.



  • Schedule a Recurring Meeting 
      1. Go to www.siue.edu/zoom and login with your SIUE username and password.


      2. Click Meetings in the left-hand menu


      3. Click the Schedule a New Meeting button

        Schedule a new meeting

      4. On the next screen, give your meeting a name (e.g. Virtual Office Hours)


      5. If you would like to make this a recurring meeting, place a check mark next to Recurring meeting under the time settings.


      6. In the Recurrence drop-down menu, select No Fixed Time 





      7. Near the bottom of the screen, check any additional settings you want for your meeting. Two helpful options are:

        Require Meeting Password - Requiring a password will allow only invited attendees to access the meeting room. This may help keep unwanted visitors from attending.
        Enable join before host - this lets attendees get into the meeting, even if the host hasn't logged in yet. This is a good option if attendees may want to start meeting/collaborating before the host arrives.
        Enable waiting room - this places attendees in a waiting room until the host admits them. This is a good option for faculty using Zoom for office hours, as it prevents students from coming in when you are meeting privately with another student. 


      8. Save your changes.


      9. On the next screen, you will see a Copy Invitation. Paste this information into an email and share it with the people you plan to meet. Or copy the Invite Link and add it as a web link in Blackboard. For example, professors might paste this link into a their courses under "Office Hours" or send to students directly via email. 

      link

  • Schedule a Meeting and Send an Invitation via email
      1. Go to https://siue.zoom.us/signin/ and login with your SIUE email address and password
      2. Click Meetings in the left-hand menu
      3. Click the Schedule a Meeting button

        Create room

      4. On the next screen, give your meeting a name, set a time and date, and decide on the meeting settings.

        settings

      5. A few helpful options settings are:

        Registration
        - If you are sharing this link within Blackboard, you will not need to require registration. This setting is useful if this is a meeting going out to the general public.

        registration

        Meeting ID - you can use your Personal Meeting ID or create a new one by selecting "Generated Automatically."

        Meeting ID

        Security
        - The Passcode (formally Password) will need to be emailed to the students so that they can access it. The Waiting Room will hold the students until you admit them to the Meeting Room. See Waiting Room instructions.

        security

        Video
        - Select whether the Host and Participants will join with the video on or off. Both have the option once in the Meeting room to turn off the video.

        video settings

        Meeting Options -
        Enable join before host - this allows users to join before you. If you don't enable this, make sure  you open the meeting early for students to join.

        Mute Participants upon entry - this is a good practice so student entering late do not disrupt the speaker.

        Only Authenticated users can join - this is not necessary if you are using this link in Blackboard. It is useful to keep someone outside of SIUE from joining your room by mistake or for malicious reasons.

        Breakout Rooms pre-assigned - you can create Breakout rooms and populate them before the scheduled meeting.

        Automatically record meeting - you will only have this option if you have cloud recording enabled. (Request cloud recording here)


        options

      6. You can include Alternative hosts by typing their SIUE email separated by a semi colon.


      7. Click Save at the bottom of the screen.

        save

      8. On the next screen, click Copy Invitation to copy a meeting invitation with details such as time, date, and the link to join. Paste this information into an email to invitees.



  • Using the Zoom Session Tool in Blackboard
    • The Zoom Session a way for you to set up Zoom meetings within Blackboard without having to log into Zoom first. 

      1. Add the Zoom Meeting tool to a Content Area or the Course Menu or simply click the Zoom Meeting link that is default in the left navigation.

      If you had to create a link, click on the Zoom Meeting Link you created.

      2a. If this is an existing meeting, click on the Topic title.

      topic title


      2b. If you have not created a Meeting Room, click on Schedule a New Meeting button.

      Schedule Meeting button

      Name your meeting room and enter an optional description.

      Topic and description box.


      Set the date, time, duration, and confirm your time zone.


      date, time and duration

      If this is to be a recurring meeting, for example, weekly office hours, click the "Recurring Meeting" box and set the days and time for the recurring meeting.

      Set the remaining settings as desired. Considering keeping the Participant's video off so as not to have unwanted video. Your student can turn on their video.

      Allow both, Telephone and Computer audio. Telephone allows users to listen to the meeting if they are not able to get the computer audio to work or are not using a computer.

      Schedule Meeting button

      Meeting Options: 

      Password: Since this is being accessed through Blackboard, you should not need a password.

      Allow participants to join anytime: Allowing students to join before you might encourage unwanted discussions between students. If you uncheck this box, consider joining 15 minutes or so before the scheduled time to allow conversations with you present.

      Mute upon entry: When you mute participants upon entry, users will be muted so there will not be unwanted conversations and people trying to talk over each other.

      Require authentication: Users are already authenticated through Blackboard so this is not necessary. Using this setting will help students to join the meeting with their SIUE Licensed Zoom account. This is helpful if you are using Breakout Rooms or Polls.

      Record Meeting: This setting is useful if you tend to forget to record.

      Click Save at the bottom of the page.


See Also:




Keywords:Zoom, getting started with zoom, zoom video, using Zoom,   Doc ID:70439
Owner:Zoom Z.Group:Southern Illinois University Edwardsville
Created:2017-02-06 11:25 CSTUpdated:2021-11-16 10:26 CST
Sites:Southern Illinois University Edwardsville
Feedback:  6   3